Ann M. Robertson

Phone: (202) 725-7163 * Bowie, MD * Email: amrproposals@gmail.com

AREA OF EXPERTISE

  ü Understanding of Acquisition

Process (Pre-Award, Award, Post

Award)

  ü Strong understanding of GSA

MOBIS/IT-70 Contract

Management

  ü Understanding and experience of

the cost proposals/contracts: T&M,

CPFF, FFP, LH, LPTA

  ü Understanding of the FAR and

DFAR

  ü Knowledgeable of MSAs, BPAs,

BOAs, ID/IQs

  ü Excellent written and verbal

communication skills

  ü Grants and Proposal Writing,

Management, Development, and

Production

  ü Responding to RFPs, RFIs, Sources

Sought, SOOs

  ü Extensive experience submitting

proposals and managing vehicles for

GSA Schedules (MOBIS, IT-70,

LogWorld), TAPS, AFMS CATS, eFAST,

Navy SeaPort-e, DoD TEAMS)

  ü Strong organizational, managerial, and

leadership ability

  ü Proposal writing and preparation

experience

  ü Understanding of SAM, D&B

Reports, DUNS, CAGE Code,

SBA 8(a) Program, MD MBE

Program

  ü Strong business development

and market research skills

(GovWin, FPDS-NG, Federal

Acquisition Jumpstation)

  ü Pricing/proposal strategy

  ü Strong supervisory/mentoring

skills

  ü Strong service-oriented

approach to internal and

external customers

TECHNICAL EXPERIENCE

Access, MS Word, MS Power Point, MS Excel, MS Visio, MS Projects, MS Publisher, Adobe Illustrator, QuickBooks, Groove,

WebEx, FileMaker 4.0,Deltek, Cognos, eJacket, SharePoint, Adobe Photoshop

RELATED WORK EXPERIENCE

Harkcon, Inc., Proposal Coordinator

June 2014 – Present

Manage the proposal development process and assists in proposal development and production activities including RFP and

Task Order analysis, compliance matrix development, creating proposal outlines and proposal development templates, and

coordinating proposal reviews (Pink, Red, Gold, White). Coordinates all proposal efforts for the FBI SOAPS, USCG, and Human

Capital accounts. Assists in the development and identification of proposal win strategies and differentiators, and writes

compliant, compelling proposal sections based on input from subject matter experts/technical writers and reviews and edits

proposal sections and volumes for compliance and coherence. Additionally, Leads the corporate effort of maintaining all updated

Past Performances on Google Drive as well as the Proposal Calendar.

Akima, LLC – Herndon, VA

Proposal Writer

May 2013 – June 2014

• Developed storyboards and mock ups using Shipley Methodology for Technical Approaches, Management Plans, and

Quality Assurance Plans. Topics: information technology, data communications, systems engineering, software

development, cyber security, space operations, aviation, construction, facility management, fabrication and logistics

• Developed content for Management and Quality Assurance Plans.

• Proposal Writer for the Shared Services Division supporting 20+ Alaskan Native subsidiaries.

• Provided writing support to Senior Leadership, the Proposal Director, Capture Managers, Proposal Managers, Volume

Leads, Technical SMEs facilitating efficient and effective development of proposals.

• Provided editing and proof-reading for areas of the proposal including technical approach, management approach, past

performance capabilities, and tailoring of resumes.

• Collaborated with Volume/Sections Leads to conceptualize graphics.

Secure Transition (position was eliminated/laid off) – Vienna, VA

March 2013 – May 2013

Proposal Manager

• Provided day-to-day oversight and management of pipeline development reporting, information management via ePromis

and grants management capacity-building efforts. Manage the Grants pipeline for Fiscal Year 2013 and 2014. Estimated

Revenue $2.7M.

• Under limited supervision, performed a wide range of key functions necessary to the healthcare grant development,

administration and reporting process. Researched, developed and wrote healthcare grant proposals to foundations, nonprofits

and government agencies in order to obtain funding for proposed medical device.

• Provided key support in the development of high quality funding proposals, programmatic and budgetary monitoring,

compliance with OMB and Federal regulations and other key functions as needed.

• Supported the Vice President of Business Development to identify potential vendors for product development, software

engineering, partnerships and collaborations.

Technology, Automation & Management, Inc. (TeAM) - Falls Church, VA

Manager of Proposal Development and Contracts

Candidate Name: Ann M. Robertson - Resume

December 2010 – March 2013

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Originally joined TeAM as a Senior Proposal Analyst to strengthen company capacity to develop plan, manage, and execute

proposal team activities. Because of the size of the company, the Senior Proposal Analyst position gradually transitioned into a

Manager role for the entire Proposal and Contracts departments. The Manager position provided technical, functional, and

corporate assistance and leadership in proposal development, contract administration, and cost/price strategy. The position was

also established to manage procedures to streamline and automate each department’s activities.

Specific responsibilities for Proposal Writing/Coordinating included:

• Wrote proposal sections (i.e. Executive Summary, Management Approach, Risk Management Plan, Program

Management Plan, and Quality Assurance Surveillance Plan). Provided technical writing for Program Management,

Human Resource Management, and Training proposals. Specifically wrote to responses for opportunities under AFMS

CATS, SeaPort-e, e-FAST, GSA MOBIS, MD PGCATS, and GSA IT-70.

• Created technical and cost proposal templates reflecting RFP requirements. Created capabilities statements in response

to RFIs. Provided technical writing and editing in support of the proposal or business development activities.

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Identify and track federal, state and local opportunities on various databases and websites (e.g. FedbizOpps, ebuy, Input,

Agency-specific websites, Seaport-e, Fedconnect).

Interviewed Subject Matter Experts to ensure accuracy in technical response. Managed proposal schedules to ensure

compliance with writing milestones.

• Wrote past performance descriptions on Awarded contracts.

• Drafted and submitted questions for procurements. Created compliance matrix and templates.

• Uploaded all final submitted proposals and solicitation materials on TeAM’s SharePoint Portal.

• Developed and modified graphics as required per proposal submission (i.e. flow-charts, org charts, graphs, etc.).

Specific responsibilities for Manager of Proposal Development included:

• Communicated with Senior Leadership, Vice President of Operations, Program Managers, and others, as appropriate

• Prepared status reports and briefings for management; Tracked, monitored, and reported data to support proposal

development

• Managed the proposal team workload and assignments to validate requests, prioritize within functional work queues, and

monitor that team members are utilized effectively Tracked, reported on, and planned for proposal activity, including

pipeline review meetings and resource availability

• Participated in capture planning meetings, black hat meetings, kick off meetings, storyboard sessions, and gate reviews

Specific responsibilities for Manager of Contracts included:

• Established and maintained communication and interaction with government Contracting Officers from various agencies

and commercial prime Contracts Managers

• Work directly with program managers, and other departments in executing business and TeAM corporate processes

• Familiarity with FAR and DFARS provisions and GSA Schedules

• Reviewed and negotiated Non-Disclosure Agreements (NDAs), Teaming Agreements, Subcontracts and other

contractual documents

• Provided oversight of proposal preparation, negotiation, and contract administration in accordance with company policies

and procedures, applicable laws, customer requirements, and sound business judgment

• Reviewed and drafted terms and conditions for contracts and other agreements

• Ensured compliance with terms and conditions of contracts

YRCI - Fairfax, VA

May 2010 – December 2010

Senior Proposal Manager/Writer

• Drafted technical management and past performance proposals/volumes. Interviews technical staff to develop and

update technical and past performance references. Formats and manage all proposal documents.

• Specifically wrote RFP responses to the Washington Headquarters Services, National Institute of Standards and

Technology, U.S. Geological Survey, Bureau of Land Management, Bureau of Indian Affairs, General Services

Administration, National Institute of Health, Department of Veterans Affairs, National Park Services, U.S. Air Force, and

Library of Congress.

• Provided marketing support including creating graphics, marketing slicks and presentations to submit and to the National

Contract Management Association – World Congress.

• Assisted with developing a marketing ad for the magazine Contracts Management monthly issue and annual Resource

Guide.

• As a Senior Proposal Manager, supervised proposal development, production, staff, and team resources to satisfy

milestone requirements to meet proposal delivery schedule. Managed data calls for internal and external SMEs, and

subcontractors to ensure development and delivery of a compliant and compelling Request for Proposal (RFP)

submission. .In addition, worked with the Capture Manager to ensure that capture strategy effectively resonated

throughout the final proposal.

Visionary Integration Professionals (VIP) - Alexandria, VA

Proposal Manager and Senior Proposal Writer

Candidate Name: Ann M. Robertson - Resume

August 2008 - April 2010

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Originally joined VIP as an experienced Senior Proposal Writer and later transitioned into a Proposal Manager position.

Supervised RFP analysis and performed in a cross-functional writer role. Supported all aspects of proposal development

lifecycle to ensure well-coordinated and of high-quality responses. Specific responsibilities for this position included:

• Managed, planned, and scheduled all VIP proposal responses to RFPs, Requests for Information (RFIs) and Request for

Quotations (RFQs)

•

Interfaced VIP Senior Leadership, the Proposal Director, Capture Managers, Volume Leads, Technical SMEs, writers,

and graphic artists to facilitate the efficient and effective development of proposals.

• Developed the overall proposal schedule, production schedule, outlines, compliance matrices, proposal development

plan, and writing assignments

• Led kick-off meetings, daily status calls, and color review meetings

• Create/Maintain proposal file organization and distribute internal and external proposal documents to team

• Maintained configuration control of all living proposal files, forms, graphics, drafts, reviewers comments, and approvals

Responsible for schedule and coordination of inputs, reviews, problem identification and resolution, and process training

and leadership of proposals

• Provided editing, and proof-reading for areas of the proposal including technical approach, management approach, past

performance capabilities, and tailoring of resumes.

• Maintained current documents and corresponding amendments and modifications, analyzing solicitation documents to

establish proposal formatting and styles guides

• Provided support for proposals serving as a Volume or Section Lead, as necessary

• Provided editing and desktop publishing

• Worked with Volume/Sections Leads to conceptualize graphics

• Coordinated proposal production needs to include copying, binding, and final proposal documents production and

packaging

• Assisted the Business Development department with additional tasks/initiatives, and other duties, as required

HGM Management and Technologies, Inc. - Washington, DC

Senior Consultant/Proposal Manager

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August 2006 - August 2008

Identified and tracked federal, state and local opportunities on various databases and websites (e.g. FedbizOpps, GSA,

DC Government, Agency-specific websites)

• Specifically wrote RFP responses to the U.S. Customs and Border Protection, District of Columbia Public Schools, D.C.

Department of Health, District of Columbia Regulatory Affairs, D.C. Office of State Superintendent of Education, U.S.

Department of Health and Human Services, Centers for Medicaid and Medicare, Environmental Protection Agency,

Nuclear Regulatory Commission, and Atlanta Public School System

• Created capabilities statements in response to RFIs

• Supported marketing through the preparation of proposals and deliverables such as project management plans,

marketing materials, and analyzing procurement solicitations

• Provided proposal management, development, and production support to various bids submitted to governmental

agencies for 8(a) Program Management and Training Consulting firm; Identified and tracked federal, state and local

opportunities on various databases and websites (e.g. FedbizOpps, ebuy, Input, Agency-specific websites, Seaport-e,

Fedconnect)

• Supported the Centers for Medicaid and Medicare, Division of Risk Adjustment and Operations (DRAO) providing

technical support services. Developed and designed an Access payment Tracking database for all payment inquiries

submitted via e-mail. Supported the DRAO Director with technical and administrative tasks for Risk Adjustment activities.

Triumph Technologies, Inc. - Falls Church, VA

June 2001 - July 2006

National Science Foundation SBIR/STTR Program Support

Technology Assistant March 2005 – July 2006 | Records Manager, June 2001 - March 2005

EDUCATION

M.B.A. Concentration: Acquisition Management, Strayer University, June 2012

B.S. Family and Community Services, Concentration: Non-profit Management, University of Delaware, May 2004

CERTIFICATIONS

Information Technology Infrastructure Library (ITIL)v3 Foundations, Jan. 2012

TRAINING

How to Write a Grant, 2003; Improving Source Selection and Protests in the Age of Austerity, 2013;

Small Business Size Determination: Identifying and Avoiding Affiliation Traps, 2012;

Agile Training, “Scrum/Sprint Simulation”, 2012; How to Build a Better Proposal Organization, APMP 2010; Training in

Leadership and Management for Women, 2008; Certification in Business Fundamentals, 2004

LANGUAGES

English – Fluent (oral and written), Spanish – Fluent (oral and written)

Candidate Name: Ann M. Robertson - Resume

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